Life-long Learning/ Erasmus Mobility

 for Student Placement

APPLICATION DATES AND PROCEDURE

PROCLAMATION DATE: 11.03.2013

DEADLINE: 16.04.2013

Applications will be made to EU & International Relations Office after getting approval from Departmental Erasmus Coordinators or Training Coordinator.

Evaluation will be made regarding invitation letters provided with applications, the number of application, balance between departments; the list of permanent and substitute applicants will be announced by Coordinatorship.

REQUIRED DOCUMENTS FOR APPLICATION

1.      Erasmus Mobility for Placement Application form

(can reach from http://iro.atilim.edu.tr/formlar_guncel.htm)

2.      Invitation Letter

The invitation letter indicating the duration of placement for students and the branch of the internship taken from higher education institution, enterprise, private/formal institution in which placement will take place (it has to have Erasmus University Charter for "Extended" or "Placement Only")

3.      Transcript

4.      Certificate of Foreign Language Proficiency*

* Result of Proficiency exam prepared by Atılım University Preparatory School is accepted. The grades of KPDS and ÜDS will be valid instead of Proficiency exam. In addition to these, the following statement will be based for equivalency of results of English language exams conducted by various institutions and organizations abroad.

GENERAL PROVISIONS:

The higher education institution has to have Erasmus University Charter for "Extended" or " Placement only" in order to take part in Erasmus mobility for student placement.

Activity is that a student registered in a higher education institution undergoes internship in an institution or organization abroad. "Internship (placement)" is a practicing process in which a beneficiary can take vocational training and/or working experience in another country participating in the program. Erasmus placement activity is not used for research assignments, analysis regarding the academic studies within the context of a specific education program. Internship activity is that a student would achieve practical experience in her/his vocational education field.

It is not expected that internship activity is compulsory for certificate program of student. However, economic sector in which internship is undergone will be a related sector with current vocational education program of student.

Activity period for undergraduate, postgraduate and doctoral students is a period between 3 and 12 months. Minimum period for higher education students such as vocational high school ones can last between 2 and 12 months.

Hosting institutions can be other institutions answering to the description of enterprises, education centers, and research centers. Within this framework, an appropriate institution means the enterprise engaged in all kinds of economic activities included social, economic activities with private or public agency and institute regardless of their legal status or economic sector in which they operate.

On the condition that abroad institution in which internship is undergone is a higher education institution, because the institution to go will be evaluated as an enterprise, having Erasmus University Charter is not stipulated.

It is compulsory that the activity of student mobility should be started before June 30, 2013. Internship activities that last less than 3 months can start later than this date in accordance with the rule of being at least 2 months for the duration of associate degree students. It is a condition that all mobility activities have to be completed as of the date of September 30, 2013. Activities have to be substantiated in the 2012/2013 academic year; any activity supported within this agreement cannot pertain to 2013-2014 academic calendar.

Coordinatorship allocates the donation amount in the case of  the assigned donation remains incapable for sending potential beneficiaries by taking into account of department, destination country, balance between female and male, the ratio of agreement numbers of faculty and/or departments and performances of faculty and/or departments by making positive discrimination to the department not having mobility activity before.

Which institutions can students make internship?

·         The sector in which internship will be undergone should be a related sector with current vocational education program of student.

·         It is not necessary that an agreement has been signed between departing institution and university. The student applied to placement mobility would provide agreement personally with an institution related to her/his field in the EU countries .

·         Hosting institutions for internship can be enterprises, educational centers, research centers, public and private institutions answering the description of enterprise.

Which institutions are not "suitable" for internship activity?

The EU institutions and the EU agencies, organizations which is grantee for conducting the EU programs and our Diplomatic missions in hosting state.

MINIMUM PROVISIONS FOR ERASMUS PLACEMENT MOBILITY

1.      Providing the provision related to nationality of beneficiary is a base.

Being a citizen of Republic of Turkey,

Despite being citizen of foreign countries, being a registered student in higher educational institution in Turkey

2.      Following provisions have to be provided in pursuit of this provision.

·         Being a full-time student registered to a higher education program on any of the formal education grade (first, second or third grade) within university

·         Being 2.2/4 of the cumulative academic grade point averages of associate degree and first grade student

·         Being 2.5/4 or 75/100 of the cumulative academic grade point averages of second or third grade students

3.      Unlike mobility with the aim of education, provision of being at least second grade is not required in internship activities.

4.      Academic grade point averages in the first semester of first grade students is taken into consideration.

5.      A student can benefit from Erasmus placement activity only once. A student took a donation for placement mobility in any previous academic year cannot benefit from Erasmus placement mobility activity even if she/he would not get donation. Benefiting from educational mobility for once does not restrain from participating in internship mobility once. However, priority is given to student not benefitting from Erasmus activity before.

6.      Student selection is substantiated by means of determining the Erasmus students getting high points by taking evaluation criteria and weighted scores into consideration. It is not differentiated the institution where internship will be undergone is determined by higher education institution or by student, students getting the maximum points are selected within budget quota. While the applications for placement mobility are evaluating, the evaluation criteria and weighted scores are as follow:

Academic Achievement Level 55%

Foreign Language Grade 45%

7.      The subject and tasks of the internship have to be related with the current education field of student. Students of all departments have right to benefit from Erasmus internship without differentiating whether students have responsibility for compulsory internship.

8.      A bilateral agreement is not required between higher education institution that is consignor in student placement and hosting enterprise in terms of the agreements that will be signed. Particular student placement agreement between parties will be binding.

Reasons such as receiving disciplinary punishment or retaking a failed course do not prevent students benefitting from Erasmus program.

In case the duration of mobility is less than minimum duration (2 months for associate diploma program, 3 months for undergraduate and postgraduate ), any donation payment is not rendered, the student is reported as student without donation and she/he cannot benefit from Erasmus program again.

In case student returns earlier from the planned mobility activity period because of force major (compelling reasons such as familial, health reasons, natural disaster), the overpaid donation is reclaimed on condition that the donation amount paid for the period when student is abroad is left to student.

Documents have to be submitted before going

·         Internship mobility agreement and its attachments signed with student

·         Academic Approval Form (the document proving the internship is recognized with ECTS credits; regarding the internship that student make is deemed valid in her/his University or attached to Diploma Supplement )

·         Training Agreement and Quality Commitment (can be reached from Forms title of Erasmus web-site): It has to be received signed and sealed from counter party.

·         Euro account information of Denizbank

Training Agreement and Quality Commitment

Erasmus students entitled to benefit from Erasmus internship mobility should prepare detailed working schedule of their internship studies with Departmental Erasmus Coordinators or internship institution together. Working schedule should cover the whole duration of internship. Training Agreement also includes skills, competence, qualified instructiveness and validity (ECTS).(Corresponding document can be found under the title of Training Agreement and Quality Commitment in Forms on Erasmus web-site ). Departments have right to be deemed valid or invalid the Erasmus internship in substitution for compulsory internship in the departments having compulsory internship.

Training Agreement should be three copies as approved by all parties including Departmental Erasmus Coordinator, Erasmus Institution Coordinator, authorized person for internship and student; a copy remains with the student, one is delivered to Erasmus Office, the other resigned to Departmental Erasmus Coordinator.

Documents have to be submitted after returning

·         The certificate representing the success evaluation of internship period

·         Signed and sealed certificate of attendance

·         Final Report Form of Internship Mobility

·         Photocopy of Passport Entry-Exit stamps

DONATIONS:

·         For less than 3 months mobility duration without total price of trip abroad and visa  For 3 months and more mobility duration COUNTRIES Two full months donation (€)* Additional week donation amount (€)* Monthly donation amount (€) GERMANY 680 85 425 AUSTRIA 762 95 476 BELGIUM 717 90 448 BULGARIA 450 56 281 CZECH REPUBLIC 603 75 377 DENMARK 962 120 601 ESTONIA 542 68 339 FINLAND 856 107 535 FRANCE 832 104 520 GREEK CYPRIOT ADMINISTRATION  OF SOUTHERN CYPRUS 600 75 375 HOLLAND 746 93 466 ENGLAND 963 120 602 IRELAND 782 98 489 SPAIN 701 88 438 SWEDEN 850 106 531 ITALY 763 95 477 LATVIA 533 67 333 LITHUANIA 520 65 325 LUXEMBURG 717 90 448 HUNGARY 568 71 355 MALTA 589 74 368 POLAND 552 69 345 PORTUGAL 610 76 381 ROMANIA 499 62 312 SLOVAK REPUBLIC 573 72 358 SLOVENIA 642 80 401 GREECE 680 85 425

·         In case of being up to 12 months (12nd week included), 75 % costs of trip abroad (connecting travels included) is paid to student. (3months does not equal to 12 weeks; in case of exceeding 12 months, turning of 3rd month is calculated.)

·         Weekly donation accounts are used for only internship activities planned to last less than 3 months for students of associate degree program. Additional payment is not paid for monthly donation accounting and excursion tickets for undergraduate and postgraduate students.

·         The following table will be used for the periods exceeding the full month  but cannot be completed to full month (e.g. four months and ten days)

·         For the periods exceeding the full month, donation is given equal to price of the period which cannot be completed to full month given in the following table:

1 – 3 days	4–10 days	11–17 days	18–24 days	25 days and more
No donation	¼ monthly donation	½ monthly donation	¾ monthly donation	Full month donation

 20 % of the total donation calculated for the period while students are abroad is not paid to students not intentionally fulfilling the responsibilities determined in Training Agreement and not participating the internship program in the host institution; the rights of making more cutback and asking reclamation of the payment are reserved accordingly failure and nonliability of  student. Unpaid and/or reclaimed amounts are refunded to donation resources.

In case of departure from city/country in which student is a host for a while, apart from holidays, without no concern with internship activity, donation cannot be paid. Even if it has been paid, donation payment for these periods is reclaimed.

 

CALCULATING THE AMOUNT OF DONATION

Erasmus donation amount is calculated by multiplying monthly donation amount mentioned above for destination country by the duration (month).

Additional weekly donation is paid to short-term vocational high school students in their internship activities that last shorter than 3full months in addition to 2-month payment. 75 % of costs of trip abroad (connecting travels included) and visa are paid to student additionally.

Weekly donation accounting and additional payment for visa and trip are not made for undergraduate, postgraduate and doctorate degree students. Even if these students could not fulfill the minimum duration because of compelling reasons, average 3-months donation is applied and costs of trip/visa are not paid.

Example:

Departing Country : Portugal

Activity Duration : 3,25 months

Erasmus Donation : 3,25 x 381 = 1.238,25

Example:

Departing Country : Lithuania

Activity Duration : 2 months 2 weeks 3 days

Erasmus Donation : 520 + (65x2) + (9,28x3) + 75% of total price of trip abroad and visa

Erasmus Donation : 677,84 + 75% of total price of trip abroad and visa 

IN WHAT WAY IS THE DONATION PAID TO SELECTED STUDENTS?

Internship Mobility Agreement including minimum amount of donation is signed with selected students. The payments determined in Agreement are paid as two installments:

-At most 100% of the total donation calculated pursuant to envisaged activity duration is paid as a first installment before students going to enterprise in which they make internship.

-If available, the second installment is paid by considering the level of fulfilling achievement and responsibilities; and by considering complying with the exact date involved in "Certificate of Attendance" given to students and passport entry-exit. It is possible to make cutback for donations of students who not fulfilling the responsibilities and unsuccessful.

-Payments are Euro-denominated.

IS THE DONATION AMOUNT ASSIGNED TO OUR INSTITUTION SUFFICIENT FOR ALL SUPPLIED STUDENTS?

Our office claims donation for all students applied to Program and checked for eligibility check of application, but it cannot be possible to suffice for all students with the donation assigned to our institution.

WOULD I LOSE MY RIGHT OF DONATION IF I TURNED BACK WITHOUT COMPLETING THE MINIMUM INTERNSHIP DURATION?

Erasmus Erasmus Placement Mobility should be at least 3 months. Students are not allowed to time discount without compelling reasons. The donation amount equaled to the internship period of students in abroad is paid to donated students on condition that they certify the compelling justification about why they return without completing the internship activity, even if the donation amount equaled to the rest duration was paid to students, students should pay back the given amount. When student does not complete their internship program, student would not get any donation; if she/he gets, the whole amount of the payment is asked for paying back from students. In this case, student is reported to National Agency as student without donation and she/he cannot benefit from Erasmus program again.

National Agency decides which conditions are compelling reasons for returning.

Not Receiving Placement Mobility Donation for the second time:

A student can receive only one Erasmus Placement Mobility donation. A student participating in internship activity without donation before can benefit from the activity again providing not to get donation. Receiving the donation for Student Mobility for Studies is not an obstacle for receiving placement mobility donation. Students can receive donation one for each activity. However, the priority of giving donation is for the student not receiving donation before.

Condition for Being Erasmus Student without Donation:

Students can become Erasmus student whenever they want. Students without donation are evaluated by overall assessment with other applications and undergo the same process with students with donation.

Enlarging the Activity Period:

Enlarging the activity period can be possible only in current academic year. Enlarged period cannot extend the date from September 30, 2013.

FOREIGN LANGUAGE EQUIVALANCE TABLE
KPDS/ÜDS	TOEFL IBT	TOEFL CBT	TOEFL PBT	TOEIC	TOEIC	IELTS	FCE	CAE	CPE
100	119-120	300	677	1390	990	9,00			A
99	116-118	290-299	655-676	1345-1389	978-986	8,50
98	115	280-289	630-654	1300-1344	969-977	8,00		A	B
97	113-114	270-279	620-629	1270-1299	960-968
96	111-112	260-269	605-619	1235-1269	951-959
95	110	250-259	590-604	1200-1234	950	7,50	A	B	C
94	107-109	246-249	586-589	1180-1199	918-949
93	103-106	242-245	582-585	1160-1179	885-917
92	97-102	238-241	578-581	1140-1159	852-884
91	93-96	234-237	574-577	1120-1139	819-851
90	88-92	230-233	570-573	1100-1119	786-818	7,00	B	C
89	87	224-229	565-569	990-1099	776-785
88	86	218-223	560-564	980-989	766-775
87	82-85	213-217	550-559	970-979	756-765
86	80-81	206-212	525-549	960-969	746-755
85	79	200-205	500-524	950-959	736-745	6,50	C
84		197-199	498-499	935-949	726-735
83	78	194-196	496-497	920-934	716-725
82	77	191-193	494-495	905-919	706-715
81	76	188-190	492-493	890-904	696-705
80	75	185-187	490-491	875-889	686-695
79	74	182-184	488-489	860-874	677-685
78	73	179-181	486-487	845-859	668-676
77	72	176-178	484-485	830-844	659-667
76	71	173-175	482-483	815-829	650-658
75	70	170-172	480-481	800-814	641-649	6,00
74	69	167-169	478-479	795-799	632-640
73	68	164-166	476-477	790-794	623-631
72	67	161-163	474-475	785-789	614-622
71	66	158-160	472-473	780-784	605-613
70	65	155-157	470-471	775-779	596-604
69	64	152-154	468-469	770-774	587-595
68	63	149-151	466-467	765-769	578-586
67	62	146-148	464-465	760-764	569-577
66	61	143-145	462-463	755-759	560-568
65	60	140-142	460-461	750-754	551-559	5,50
64			459	746-749	547-550
63	59	139	458	743-745	543-546
62			457	740-742	539-542
61	58	138	456	736-739	535-538
60			455	733-735	531-534
59	57	137		730-732	527-530
58		136	454	726-729	523-526
57	56	135		723-725	519-522
56			453	720-722	515-518
55	55	134		716-719	511-514
54	54		452	713-715	507-510
53	53	133		710-712	503-506
52	52	132	451	706-709	499-502
51	51	131		703-705	496-498
50	50	130	450	700-702	495	5,00